Every property.
Every dollar.
Clearly accounted for.
Managing multiple properties means managing multiple financial stories at once. Property Portfolio Accounting keeps each one straight — so you always know where each asset stands.
A clear financial picture of your entire portfolio — delivered every month.
When you hold more than one property, the numbers stop being simple. Rental income arrives from different tenants on different schedules. Maintenance costs hit different accounts. Mortgage payments vary by lender. Trying to piece it all together from a single spreadsheet eventually breaks down.
Property Portfolio Accounting organizes every financial event at the property level — not the bank account level. You'll know how each address is performing, what it cost to hold this month, and how it contributes to your overall position.
Property-level income statements
Rental income and operating expenses tracked separately per address — not pooled together.
Monthly portfolio summary
A consolidated overview of your holdings delivered each month — formatted for investor review, not just accountants.
Tenant and deposit records
Security deposits, ledger balances, and owner distributions kept accurate and current.
Growing a portfolio shouldn't mean growing confusion.
Records that don't separate properties
Most investors start with one spreadsheet for everything. Once the third or fourth property comes in, income and expenses blur together and it becomes difficult to know which properties are actually covering their costs.
Tenant finances tracked informally
Security deposits held somewhere, partial payments noted in a text thread, lease renewals handled by memory. When a tenant moves out, reconstructing the ledger can take longer than it should.
No consistent monthly close
Without a structured monthly process, financial reviews happen only when something goes wrong — or when tax season forces the issue. By then, detail has been lost and corrections take time you don't have.
Property-level accounting, done systematically and handed to you monthly.
Property Portfolio Accounting is built around a simple premise: each property in your portfolio deserves its own financial record. Not a category in a shared spreadsheet — a complete ledger that captures every financial event associated with that address.
Income and expense categorization
Every dollar that moves through a property gets recorded and categorized — rental income by unit, maintenance and repair costs, mortgage interest, insurance, capital improvements. Nothing is estimated; everything is documented as it occurs.
Categories are structured to align with how real estate income is reported, so the records feed naturally into your annual tax work without requiring your CPA to reconstruct anything.
Tenant ledger management
Each tenant gets a running ledger that captures every payment, any late fees, security deposit balance, and move-in or move-out adjustments. The ledger is maintained throughout the tenancy so there's no scrambling when a lease ends.
Owner distributions are also tracked separately — what was paid out per property per period, tied directly to the property's net position for that month.
What the monthly process looks like for you.
You share what came in
Rent payments, maintenance invoices, mortgage statements — forwarded in whatever format they arrive. No need to organize or categorize in advance.
We process and record
Every transaction is categorized and posted to the correct property ledger. Tenant balances are updated. Deposit accounts reconciled.
Reports are prepared
Monthly summary by property and a consolidated portfolio view. Clear columns, no jargon you'll need to decode on your own.
Delivered and reviewed
Reports sent to you on a consistent schedule. Questions about any line item get answered directly. The cycle repeats so nothing falls behind.
Structured, transparent pricing.
$1,500 USD / month
This covers the full monthly accounting cycle for your property portfolio — income recording, expense categorization, tenant ledger maintenance, security deposit tracking, owner distribution records, and delivery of monthly reports.
Per-property income ledgers
Expense categorization by property
Tenant ledger maintenance
Security deposit tracking
Owner distribution records
Monthly portfolio summary report
Individual property performance view
Works for residential, commercial, or mixed-use
Scope is based on your portfolio size. We'll discuss the specifics during an initial conversation so there are no surprises.
How results are measured — and what to realistically expect.
Clarity on underperformers
Within the first two or three monthly cycles, most investors identify at least one property where costs were running higher than understood. Property-level tracking makes that visible immediately — whereas blended accounting would hide it.
A complete annual record
Twelve months of consistent reporting means your accountant or CPA receives a structured, organized file at year end — not a collection of receipts and bank exports to sort through. That alone tends to reduce time and cost on the tax side.
Accurate distribution records
For investors with multiple partners or beneficiaries, owner distribution records that align with actual property performance take away a common source of friction — especially when properties perform unevenly across a period.
We stand behind the work we produce.
The records we produce are yours — organized, legible, and built to survive review by your accountant, attorney, or lender. If something in a monthly report isn't clear or needs correction, we address it directly. That's part of the service, not an add-on.
We also don't lock you into a contract that doesn't serve you. If at any point the service isn't working for your situation, we'd rather have an honest conversation about it than have you continue on autopilot.
The first step is a short conversation about your current portfolio — how it's structured, what records you already have, and whether Property Portfolio Accounting is the right fit. There's no obligation involved in that conversation.
Getting started is a straightforward process.
Send us a message
Use the contact form on our homepage to share a few details about your portfolio size and what you're looking to get organized.
Initial conversation
We'll talk through your holdings, the state of your current records, and whether this service fits what you need. No pressure involved.
Setup and onboarding
Property ledgers are structured, historical data reviewed, and your reporting format established. We handle the setup; you just provide what we ask for.
Monthly cycle begins
From there, the process runs on a consistent schedule. You forward documents; we close the books and deliver reports.
Ready to see your portfolio the way it actually is?
Let's talk about your properties — how many you hold, what you're managing now, and how Property Portfolio Accounting can bring structure to your monthly financial picture.
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